Trading in Cosmetics, Dietary Supplements and Medical Devices is a gold mine for businesses in Vietnam. However, bringing these products into the country is not simply a matter of shipping. Are you worried about product declaration procedures?
Afraid your goods will be recalled because of non-compliant labeling? Or concerned that weather conditions will spoil your products? Embassy Freight Service (Vietnam) is proud to provide a turnkey import solution dedicated to the health and beauty sector. We help you overcome every barrier—from special permits to strict storage procedures.
1. The "Bottlenecks" That Make Businesses Hesitant to Import Cosmetics & Supplements
Unlike household goods, product categories that directly affect human health are strictly regulated by the Ministry of Health and inspection authorities:
- Complex product declaration dossiers: For goods to clear customs, you must have a Cosmetic Product Declaration Form or a Self-Declaration for supplements. Even a small error in the Ingredient List can get the dossier rejected.
- Documents from the manufacturer: Obtaining a properly consular-legalized Certificate of Free Sale (CFS) and Good Manufacturing Practice (GMP) certificate is a tough problem without support in the country of origin.
- Labeling regulations: The original label must match the declaration dossier 100%. Missing a Vietnamese supplementary label, or applying it incorrectly under Decree 43/2017/ND-CP, risks administrative penalties and destruction of the goods.
- Storage conditions (Cold Chain): Vietnam's temperature and humidity can degrade serums, creams or supplement capsules if they aren't shipped in a refrigerated container or cold storage.
2. Embassy Freight's Comprehensive Solution – Professional & Dedicated
Legal advice & obtaining special permits (Regulatory Affairs)
We don't just ship—we act as your "extended arm" in handling the paperwork:
- Ingredient review: Embassy's experts check whether the product's ingredient list contains any substances banned under the ASEAN list before you sign the purchase contract.
- Product declaration service: We draft and submit the dossier to the National Single Window portal on the customer's behalf.
- Consular legalization: We help liaise with suppliers in Korea, Japan, France, the US and elsewhere to prepare a proper set of CFS, GMP and COA documents.
Reliable sourcing (Sourcing & Verification)
- Direct connections to leading manufacturers (OEM/ODM) in key markets.
- Support with ordering samples and testing them at accredited labs before importing in large volumes.
Cold-chain logistics & Air Freight
- Air Freight: This is the optimal choice for premium cosmetics, ensuring the fastest transit and avoiding prolonged exposure to harsh temperatures.
- Refrigerated container (Reefer): For large shipments, we provide a refrigerated-container solution that keeps the temperature stable throughout the journey.
- Priority customs clearance: Our seasoned on-site team helps cut clearance time to just 12-24 hours, so goods don't sit waiting at the port warehouse for too long.
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3. A Standardized Import Process for Cosmetics & Supplements
- Dossier assessment (24h): The customer sends the ingredients and existing documents. Embassy checks whether declaration is feasible.
- Negotiation & purchasing: We carry out the international transaction, ensuring the shelf life is at least 2/3 remaining upon arrival in Vietnam.
- Obtaining permits: We register the Product Declaration with the Ministry of Health / Food Safety Authority.
- International shipping: We choose air or sea depending on budget and product characteristics.
- Clearance & inspection: We handle the customs declaration, take samples for quality testing (if required) and apply supplementary labels.
- Delivery & storage: We deliver to the customer's warehouse and advise on proper storage conditions to keep product quality at its best.
4. Why Have 500+ Businesses Trusted Embassy Freight?
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Benefit |
Embassy Freight's commitment |
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Absolute safety |
We ensure the legal dossier is 100% correct before the goods arrive at the port. |
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Time savings |
We cut permit waiting time by 50% thanks to our extensive network of relationships. |
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Competitive pricing |
Direct contracts with major airlines mean consistently favorable air rates. |
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After-sales support |
Free advice on storage and managing the shelf life of your goods. |
5. The Product Categories We Specialize In
- Cosmetics: Skincare, makeup, perfume, hair and body care products.
- Dietary supplements: Vitamins, health-protection supplements, slimming teas, collagen.
- Medical devices: Blood pressure monitors, digital thermometers, consumable medical supplies (masks, gloves, etc.).
Contact Information
EMBASSY FREIGHT SERVICES (VIETNAM)
Address: Room 4.25, 4th Floor, 8 Hoang Minh Giam, Duc Nhuan Ward, Ho Chi Minh City.
Email: info@embassyfreight.com.vn
Full-Service Customs Clearance – Ocean Freight Service – Air Freight – Full-Service Import-Export – Domestic Express Delivery – Import-Export Consulting
Contact for consultation:
- 0936911656 (HCMC) – Embassy Freight Services (VN), Southern Vietnam
- 0937361637 (Hanoi) - Embassy Freight Services (VN), Northern Vietnam
"Sustainable business starts with legal precision. Embassy Freight helps you build a solid foundation for your cosmetics and health brand in Vietnam."
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